Materials Checklist

• Name Tags
• Sign-In Sheets
• Handouts
• Notes
• Tables
• Chairs
• Pens
• Pencils
• Flip Chart
• Chart Pad
• White Board
• Dry Eraser Markers
• Markers
• Scissors
• Glue
• Masking Tape
• Scotch Tape
• Overhead Projector
• Transparencies
• Slides
• Slide Projector
• Overhead Screen
• TV/VCR
• Videos
• Computer
• Software/CD-ROMS
• LCD Projector
• Surge Protector
• Extension Cords
• Timer/Clock
• Coffee Pot
• Coffee and Condiments
• Cups
• Stirrers
• Napkins
• Food

Two Weeks Before

• Check set-up
• Prepare charts
• Practice speech
• Check equipment
• Prepare and duplicate handouts
• Review and revise agenda with team
• Design plan A & plan B
• Prepare any charts, notes, or overheads
• Confirm equipment reservation
• Order food
• Confirm # and needs of participants

The Day Before

• Check all equipment
• Load materials and supplies in box
• Confirm room arrangements
• Have food ready to take or have available at workshop
• Review charts, presentation, notes, overheads
• Locate route or map to site
• Have a good night's sleep - relax the day before

At Workshop

• Arrive an hour early
• Set up equipment and practice to troubleshoot
• Put out handouts, Sign-In Sheets, Name Tags with Pens
• Hang up any charts
• Start and End on Time
• Point out restrooms
• Explain key points Objectives/Outcomes
• Assess needs/wants of participants
• Be Flexible with a plan A and plan B
• Have Fun!
• Enjoy the participants and what they know
• It's okay to not know everything!
• Have participants evaluate you and content of workshop

After the Workshop

• Clean up
• Review Evaluations
• Discuss any problems/successes
• What did you learn?
• What would you do differently next time?
• Keep folder with evaluations and comments